London AM Development Group

 

 

Minutes of Development Group and notes of Clerks of the 7 AMs

 

List of minutes

  1. Development Group Meeting 5th March 2024 Link to minutes
  2. Development Group Meeting 5th April 2024 Link to minutes
  3. Development Group Meeting 21 April 2024 Link to minutes
  4. With Clerks of the 7 AMs 25 April 2024  Link to notes
  5. Development Group Meeting 16 May 2024  Link to minutes
  6. Meeting of the 7 AMs 8th June 2024  
  7. Meeting of the Development Group on 30th June 2024 and report from meeting on 8th June 2024

Development Group Meeting 5th March 2024

Link to Minutes

Development Group Meeting 5th April 2024

Link to minutes

 

Development Group's Meeting 21 April 2024

Link to Minutes

Points from a meeting of the Clerks of the 7 London AMs and representatives held on 25 April 2024

Link to minutes

Minutes from meeting of the Development Group on 16th May 2024

  Link to minutes

 

Meeting of the 7 AMs of London on Saturday 8th June 2024

A minute of record circulated by the Clerk for the Day is below.

LQ 24-06-08
Minute of Record
The 7 Area Meetings of London met on 8 June 2024 at Friends House,
Euston to join in friendship. There were 80 people present in person and 10
online, but alas no children though facilitators were present & prepared in expectation. Each quadrant of the compass of London was represented.
We made new friendships, shared our visions of witness through small
breakout groups and heard a presentation from the Development Group.


Our next gathering will be on Saturday 5 October.

In the meanwhile we hope each Area Meeting will affirm that this event will also be an additional gathering of its own Area Meeting, and so any discernments minuted on 5 October will be the discernments of each of the 7 AMs, and so the beginning of a single decision-making body for London.

Tim Heath
Clerk of the Day

Minutes of a meeting of the Pan-London Development Group held on
Sunday 30th June 2024 as Westminster Meeting House.


Present Bernadette O’Shea (Co-clerk / LWAM); Loveday Shewell
(LWAM); Alan Smillie (SLAM); Helen Drewery (SLAM); Christine
Downes-Grainger (NETAM); Tim Rouse (Co-clerk / NLAM); Michael
Gamlen (SELAM); Gillian Ashmore (KWAM); Tony D’Souza (NWAM);
Richard Martin (LQPT)
Prevented: Keith Walton (KWAM); Caroline Nursey (LQPT); Claudette
Thomas (NWAM); Chaundra Crouch (NWAM)
20/2024 Appointment of Elders
Further to minute 15/24 the Nominations Group have brought us the name
of Keith Walton who is duly appointed to serve until the end of 2025. We
also agree to extend the term for Helen Drewery to the end of 2025.
21/2024 Follow-up to the Joint AM event held on 8th June and next
steps.
We have reflected on the success of this gathering and extend our thanks
to Christine and Gillian for the work they did in preparation with the AM
Clerks, and Christine for her facilitation on the day. The note prepared by
Tim R for the presentation to the meeting on our work has been shared on
the London Quaker webpage and we note the Minute of record prepared
by the Clerk on the day.
LQ 24-06-08
Minute of Record
The 7 Area Meetings of London met on 8 June 2024 at Friends House, Euston to join in
friendship. There were 80 people present in person and 10 online, but alas no
children though facilitators were present & prepared in expectation. Each
quadrant of the compass of London was represented.
We made new friendships, shared our visions of witness through small breakout groups
and heard a presentation from the Development Group.
Our next gathering will be on Saturday 5 October. In the meanwhile we hope each Area
Meeting will affirm that this event will also be an additional gathering of its own
Area Meeting, and so any discernments minuted on 5 October will be the
discernments of each of the 7 AMs, and so the beginning of a single decisionmaking
body for London.
Tim Heath
Clerk of the Day
22/2024 Draft Minute for AMs to consider.
In the light of questions and concerns raised by friends on the 8th June,
we have revisited minute 17/2024 (b) and an amended version is now
ready to be sent to each AM Clerk. We recommend the following draft
minute as a minute to be adopted by each of the seven Area Meetings
ahead of October.
1. We agree to call a meeting of <name> Area Meeting on 5 October,
to be held jointly with other Area Meetings in London. This, and
future joint meetings of the Area Meetings, will allow us to put into
practice the discipline of being a worshipping community across
London, as part of preparing to become a single Area Meeting in
London.
We ask our clerks to work with the other AM clerks to make the necessary
preparations.
We will continue meeting separately as <name> AM for the time being,
adding joint meetings of the London AMs to our already scheduled
meetings.
The joint Area Meeting will be a business meeting of <name> AM, and its
decisions will have effect upon us. We are each encouraged to
attend and be part of the worshipful process of shaping our
London community, and we ask each of our local meetings to
nominate Friends as normal to attend on the 5 October.
2. We ask our Nominations Committee to bring forward or reconfirm
one or two names to serve on a London Nominating Group.
23/2024 Preparation for legal advice.
Loveday has reported back on her recent meeting with the Deputy
Recording Clerk Siobhan Haire about how we can best manage the
procurement and issues of ‘due diligence’ in securing legal advice for this
project.
Siobhan agreed that the approach we are taking towards the forming of a
Joint AM then followed later by a Single London AM, whilst leaving the
current AM charitable bodies in place for the time being, made sense.
With regard to commissioning legal advice, we agree to lead this as the
LDG, noting that BYM has agreed to underwrite these costs, and will
send this minute to BYM seeking written confirmation of this.
Each of the AM Trusts will need to determine if they are content to accept
the advice that we obtain relating to the merger process and the formal
legal arrangements for a new unified Quaker Trust for London.
We expect that LQPT will seek advice from Russell Cooke, and we are
now minded to approach Bates Wells, noting that we have already had
contact with them, and will now ask CYMAR / Crynwyr Cymru (through
Lesley Richards) for a reference on their experience with BW.
LQPT already provides the constitutional framework for dealing with the
property/asset aspects of the project, we note BYM’s assessment that
using this as our base constitution would save time and money. We will
need to explore this further once we have secured our legal adviser.
BYM has set out an expectation that while Area Meetings can expect
partial funding of the process by BYM, this would not apply for LQPT, and
if the decision of the Area Meetings was to transfer property away from
LQPT, BYM would expect the Area Meetings to contribute more.
24/2024 Draft terms of reference.
We thank Caroline and Gillian for their work on this. We have reviewed
and, subject to amendments discussed, now approve tor and agree to
table these for the Joint AM on 5th October. (they are attached to these
minutes).
25/2024 Work Streams.
We have considered a document on the earlier work we have done on
the workstreams. We think this is now ready to be used as a starting
point for the detailed work.
The workstreams now enable us to establish project teams under the
following themes. We agree to now all give thought to our roles in these
groups and we ask friends to make their thoughts known to the
Nominations Group. Our expectation is that these are time-limited groups
with at least two members of the LDG acting as conveners.
We hope other friends in London will consider being actively involved in
this more detailed phase of the work and we ask friends to volunteer so
that we can use their expertise or be co-opted on to a group.
1. Developing the Worshipping Community (in collaboration with the
AM Clerks Group)
2. Quaker Governance arrangements (specifically as relate to the AM
in session, and in collaboration with the AM Clerks group)
3. Legal arrangements for a London Quaker Trust (in collaboration with
LQPT)
4. Financial arrangements (in collaboration with LQPT)
5. Communications
We note that some aspects of the programme will fall to others, namely
6. Developing the Trustee body, which will be future work for the
London AM building on the work of the Quaker Governance group
7. Human resources and staffing (including TUPE), which primarily
impacts on LQPT staff so we agree should be led by LQPT Trust
Employment Committee, hoping there will be regular feedback to the
LDG on this workstream.
26/2024 Draft Road-map
We have reviewed this document prepared by Tim and Helen. There is
considerable overlap with the terms of reference and the workstreams
paper so we have tried to reconcile these and ensure clarity. Tim will
make alterations to the paper so that it can be included in our
communications with AM Clerks.
As with minute 25/2024 above we see the order of work flowing from the
establishment of the decision-making Joint Meeting of AMs with the
sequence of key milestones broadly in line with the order given (bar
Communications as this will be an ongoing requirement for each phase of
the work).
At this stage we think this is sufficient for us to get on with the work. We
agree to return to the Road-map towards the end of the year once we
have established the project groups and had initial report backs on plans,
proposals and timescales.
27/2024 Communications.
We know this remains a challenge. We agree to immediately convene the
Communications group, and appoint Tony and Christine as the initial
members of this sub-group, expecting to co-opt further members to this
sub-group between meetings.
We ask the sub-group to do the following as soon as possible:
1. Ensure that the minutes of our meetings are distributed to all LM
Clerks in London and that they are asked to share them with
members.
2. Ensure that the presentation note from the 8th June is also sent to
Clerks with a request that it is shared in notices
3. Reach out to London Young Adult friends and seek a meeting with
them to share our work.
4. Set up consultative online meetings with Friends in Local Meetings
to consider Qualms and Questions
5. Procure advice to develop a website for the new AM in line with
BYM good practice and taking account of the arrangements already
in place within our 7 AMs and LQPT.
6. Draft and consult on a protocol for sharing and storing minutes
within the new AM.
7. Explore current arrangements for newsletters and social media use
for internal comms within current AMs and propose an initial pattern
for the London AM.
28/2024. Appointment of London Development worker.
Helen has reported back from her involvement in the recruitment process
for a London Development Worker. We are keen to contribute to the
support group for the LDW once appointed.
29/2024 Confirmation of dates and venues for further meetings
in 2024 and agenda items for the next meeting. (Bern)
We confirm the below dates for our next meetings, expecting to meet
together in person.
• Sunday 4 August - at Westminster MH
• Saturday 21 September - Majorie Sykes room, Friends House
• Sunday 3 November - Majorie Sykes room, Friends House
• Sunday 15 December - (TBC)
Agenda items for August
• Begin to consider legal structure & what we are asking Bates Wells -
are we asking for an opinion on a specific structure, or asking them
to discuss options?
Minutes Signed
Bernadette O’Shea and Tim Rouse (Co-Clerks)